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Administrative Assistant (BE)

 Ghent Area (Belgium) | Hybrid

ABOUT THE ROLE


As we continue to make an impact in the fast-growing high-tech field of integrated photonics, we are looking for an organized and proactive Administrative Assistant to support various departments.


In this role, you will handle key administrative tasks, streamline processes, and ensure smooth communication across departments. Your contribution will be essential to maintaining operational efficiency and supporting our dynamic teams.


APPLY NOW 

Start date

ASAP

Team

Administrative team

Employment type

Permanent

 

YOUR RESPONSIBILITIES 

1. Sales:

  • After the sales receive their signed offer, you’ll be managing the process with the customers from Order-to-Cash (e.g. supplying the needed documents), up until the first invoice.
  • Onboarding of Luceda as a new supplier in customer-portals.
  • Ensuring correct delivery of products, licenses, renewals, …

2. Marketing:

  • Organize and support marketing initiatives, including:
    • Ordering supplies and monitoring stock
    • Scheduling and organizing events
    • Inviting and tracking participants
    • Managing other organizational tasks

3. Customer Relationship:

  • Assisting sales representatives in various administrative tasks during the Lead-to-Order process.
  • Customer contract administration in collaboration with legal.
  • Updating and managing our CRM-system Odoo.

4. Provide regular reports to all departments.


ABOUT LUCEDA 

Luceda Photonics is a leading European company in innovative photonic design software solutions, enabling engineers and researchers to design, simulate, and optimize photonic integrated circuits (PICs).


Work in a fascinating field, with customers from all over the world and applications ranging from health care to telecom, sensing, lidar, quantum computing and many others.

INTERESTED?

Does this sound like something for you, or do you have some questions? Email your CV and cover letter to hr@lucedaphotonics.com.

LUCEDA PEOPLE

Curious about the talented people working at Luceda? Get inspired by the stories of your future teammates! Learn about the unique journeys that brought them to Luceda.


YOUR PROFILE

We are looking for a candidate with the following qualifications:

  • Minimum 1 year of experience in a similar role.
  • Fluent in English (spoken, read, and written) as it is the company's working language.
    • Knowledge of Dutch is a plus but not required.
  • Strong ability to quickly understand and improve processes.
  • Commercial insight and strong organizational skills.
  • Proactive attitude with a problem-solving mindset.
  • A great experience with Microsoft Office and a CRM-system
  • Experience with AI tools such as ChatGPT is an advantage.

THE BENEFITS OF JOINING OUR TEAM

  • An international team-oriented company that values diversity, open communication, and curiosity. 
  • Open for full-time or part-time position, within a 40-hour schedule.
  • Enjoy flexible work arrangements to support your work-life balance, with regular presence in our new office in Ghent.
  • Make an immediate impact by collaborating with prestigious clients on their critical administrative cases from day one.
  • Thrive in a collaborative environment alongside talented professionals, where teamwork and open communication are central to our culture.
  • Receive a competitive salary along with comprehensive hospitalization insurance and a robust pension plan.